How we work ⋆ CloudBook Online Accountants

It’s all about giving you a better service

From switching accountants to signing off your tax return. We make everything as easy as possible.

Signing up and changing your accountant

All we need are one or two details of you and if applicable your accountant. That’s it! We’ll do the rest. You can sign up and change accountants at any time. The sooner you do it, the sooner you’ll benefit from our advice and support. Use our easy online signup form to submit just a few details to get the ball rolling.

Catching up with accounts

You may be part of the way through your accounting year or are using an ‘offline’ bookkeeping system. Don’t worry, we can take over at any time, from any system. If completely necessary, e.g. if your records aren’t tidy or computerised, we may need to charge you more than our published monthly fixed fees for the first year . To give you an idea, have a look at our past fee calculator for past accounts which can be paid off monthly.

Easy monthly fixed fee prices

We ask for low monthly payments soon after you join us. Our fees are fixed and you can see them on our fixed fees page or you can instantly calculate our fees by using our fee calculator. Our monthly fixed fees are charged per month of trading that we deal with. If you join us a while after your accounting period end, we may need to charge you a little more per month for a short while to catch up.

Setting up your online accounting

We will help you get started with your online accounting software, including choosing which software is best for your business, and showing you all you need to know to get started. If you’re not sure about using online accounting software then talk to us – we can explain the benefits of online accounting to you and discuss whether or not it’s right for you. We will also consider using your existing records on an ongoing basis instead. If you’re already using online accounting, we’ll review your records to date, and let you know if anything needs correcting, or how you might be able to save yourself some money.

Payroll and Pension

If you add Payroll services, inform us of any changes to employees or their pay at least 1 week before the pay date. We’ll then provide and submit to HMRC, all the necessary weekly, monthly and annual reports and payslips. Let us know of any starters or leavers and we’ll add or remove them and provide the necessary reports.

If you add Workplace Pension services, inform us of any changes to employees, e.g. pay, opt-ins, opt-outs, then we’ll provide the necessary letters, calculate the contributions, and submit the contributions to your pension provider.

Doing your accounts and tax

What happens next depends on which of our accounting packages you choose. Click through the tabs below for details…

Bookkeeping and Monthly Reports

If requested, we will show you. Following the setup, you will know how to get your transactions onto the software, either by manually entering transactions, or by downloading them from online banking. You will also know how to easily check that all the transactions have been entered. If you have any problems, don’t worry, we can log into your account at the same time to help.

We will show you. Following the setup, you will know how to get your transactions onto the software, either by manually entering transactions, or by downloading them from online banking. You will also know how to easily check that all the transactions have been entered. If you have any problems, don’t worry, we can log into your account at the same time to help.

We do this for you. We do all the bookkeeping for you, all you need to do is provide us with the records, as regularly as you like, then we’ll enter them and prepare your monthly accounts pack. You can log into your account at anytime to see how things are going and run any additional reports we don’t provide.

VAT and Quarterly Reports

If requested, we will show you how to run quarterly reports, including ones to help you submit the VAT returns.

We will show you how to run quarterly reports, including ones to help you submit the VAT returns. Every quarter, we’ll log into your accounts to check how things are going. This is an opportunity for us to provide you with timely relevant advice during the year, rather than after your year end which could be too late.

We do this for you. Once you have entered your bookkeeping records up to the quarter end, let us know and we’ll get straight onto preparing your quarterly accounts, and submitting your VAT return. You will still need to approve the VAT return and pay any tax due.

We do this for you. Once we have received and entered your bookkeeping records up to the quarter end, we’ll then get straight onto preparing your quarterly accounts, and submitting your VAT return. You will still need to approve the VAT return and pay any tax due.

Quarterly Reviews

If requested, we do this for you as part of the limited advice. Following the completion of your bookkeeping, we’ll log in and review your online accounts. Our review provides you with potentially tax-saving or profit-making advice throughout the year, rather than after the year end when it might be too late (as with traditional accountants). It also gives you the assurance that we’ve checked over your records and there are no significant errors with your bookkeeping. If there are errors, we can correct them or help you correct them so that you know the reports provided by online accounting are accurate.

We do this for you. Following the completion of your bookkeeping each quarter, we’ll log in and review your online accounts. Our quarterly review provides you with potentially tax-saving or profit-making advice throughout the year, rather than after the year end when it might be too late (as with traditional accountants). It also gives you the assurance that we’ve checked over your records and there are no significant errors with your bookkeeping. If there are errors, we can correct them or help you correct them so that you know the reports provided by online accounting are accurate.

We do this for you. Following the completion of your bookkeeping each month, we’ll review your online accounts. Our review provides you with potentially tax-saving or profit-making advice throughout the year, rather than after the year end when it might be too late (as with traditional accountants). It also gives you the assurance that we’ve checked over your records and there are no significant errors with your bookkeeping. If there are errors, we can correct them or help you correct them so that you know the reports provided by online accounting are accurate.

Annual Accounts and Tax Returns

We do this for you. Following the completion of your bookkeeping up to the year end, we’ll log into your online accounts and take what we need to prepare your annual accounts. So there’s no need to drop off your cashbook, or email your spreadsheets, or send us a backup of your data. If we do need anything else such as invoices or bank statements, we’ll let you know. As we’ve already reviewed most of your accounting period, there’s less work to do after the year end. So you won’t have to wait long for your annual accounts and tax return. It’s a much more efficient method than how traditional accountants work, so it saves you fees.

Signing and submitting your accounts and tax

We upload your documents to a secure online portal – it’s more safer than email and obviously much quicker than by post. You can then review and approve the documents online using a legally binding electronic authorisation service. You can even use an image of your actual signature on your accounts if you want to. We then submit everything for you to HMRC and if applicable Companies House.